Registrar’s Office Hours

The Registrar’s Office  (F-103) is open Monday to Friday: 8:30 a.m. – 12:00 p.m. and from 1:00 p.m. –  4:30 p.m.

Meeting with an Academic Advisor

• With an appointment, students can meet with an Academic Advisor on: Monday, Tuesday, Thursday and Friday from 9:00 a.m. – 11:00 a.m. and from 1:00 p.m. – 3:30 p.m. To make an appointment, students can drop by the Registrar’s Office (F-103) or call 450-672-7360 ext.256

• Wednesdays are drop-in days: Students can meet with an Academic Advisor without an appointment on Wednesdays from 9:00 a.m. – 11:30 a.m. and from 1:00 p.m. – 4:00 p.m.

Requesting Documents

Official Transcripts

Official transcripts are normally required by an educational institution or an employer. A copy is sent directly to the institution with one student copy sent to the student at the same time as confirmation of the request.  Download our Transcript Request Form in PDF format, fill it in and once completed send your request to: records@crcmail.net.

Transcript Request Fee: $5

Every effort is made to process requests for official transcripts within three days of receiving the request.

Student Copies of Transcripts

A student copy of a transcript for personal use may be obtained by sending an email to: records@crcmail.net.  The student’s name, Champlain I.D. number or date of birth is required.

Obtaining a Copy of a Diploma

Students will receive a letter in the mail approximately six months after graduating advising them that their official diploma from the Ministère d’Enseignement supérieur, Recherche et Science (MESRS) has arrived at Champlain and is ready to be picked up. (Information about the ceremonial diploma may be obtained from Student Services).

Individuals wishing to obtain a replacement copy of their official diploma must contact MESRS directly. There is no fee. Requests must include the student’s date of birth, permanent code, the college name (Champlain Regional College, Saint-Lambert campus), the reason for requesting a copy, and the mailing address where the diploma is to be sent.

Requests may be made:

• By calling toll free to: 1-866-747-6626
• Or online by clicking here.

Mark Review Process

Questions

Please do not hesitate to contact the Registrar’s Office with any of your questions or concerns. We can be contacted by e-mail at records@crcmail.net or you can also call at (450) 672-7360 ext. 3256.

Absence Policy

The Absence Policy is contained in the Institutional Policy on the Evaluation of Student Learning.

Policy on Confidentiality

Student Records are maintained in the Registrar’s office and are governed by the College Policy on Confidentiality.

College policy and Bill 65 of the Province of Quebec guarantee the confidentiality of every student’s file at Champlain. No information can be released to anyone, including parents, or to any agency without written permission from the student. The only exceptions are certain designated members of the college administration, as well as the parents of students under 18 years of age. The college encourages all students however, to keep their parents informed and involved in their education. The Academic Advisors are always available to both parents and students to consult with in regard to the subject of confidentiality.